Digitisation process:
— Identification of project, selection criteria and copyright:
— Is it possible?
— Meeting with all stakeholders
— If possible, what is going to be scanned and digitised?
— What is the purpose of the project?
— How long is the project expected to take?
— Is there copyright on the project? If so, copyright clearance before scanning can commence.
— Basic preservation
— Removing all staples
— Restore all tears
— Remove “sellotape” where possible
— Loosening of spine where necessary and re-binding after scanning if necessary
— Administration, scanning and archival storing
— Determine file naming
— Determine metadata
— Create data basis
— Quality control
— Scanning according to international standards (600dpi colour)
— Scanning on archival server with a back-up system – server not situated in our office
— Derivating
— Copy project from archival server
— Work down to a cleansed compressed PNG format
— PNG files converted to a single PDF file
— OCR text in Adobe Acrobat
File sizes not more than 2MB for quick and easy web-downloading
— Physical and Digital Preservation and UPspace
— Storing the project in acid free folders and boxes
— Cool, dry place
— Final, digitised project sent to original owner of collection
— Digital files to metadata editors
— Digital files preserved on archival server
— Project made accessible on UPspace
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